How to export .pst file data

If you want to back up only a part of your Outlook data, you can create a new backup .pst file of only the data that you want to save. This is also known as exporting .pst file data. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders such as Sent Mail.

In Outlook 2010:

Use the following steps to export a specific folder:

1. Select the File tab.
2. In the Outlook Options window, select Advanced.
3. Select Export.
4. In the Import and Export Wizard, select Export to a file, and then select Next.
5. Select Outlook Data File (.pst), and then select Next.
6. Select the folder to export, and then select Next.
7. Select Browse, and then select the location where you want the new .pst file to be saved.
8. In the File Name box, type the name that you want to use for the new .pst file, and then select OK.
9. Select Finish.

In an earlier version of Outlook:

1. Open Outlook.
2. On the File menu, select Import And Export. If the command is not available, move your pointer over the chevrons at the bottom of the menu, and then select Import and Export.
3. Select Export To File, and then select Next.
4. Select Personal Folder File (.pst), and then select Next.
5. Select the folder where you want to export the .pst file and then select Next.
6. Select Browse, and then select the location where you want the new .pst file to be saved.
7. In the File Name box, type the name that you want to use for the new .pst file, and then click OK.
8. Select Finish.

Note

Folder design properties include permissions, filters, description, forms, and views. If you export items from one .pst file to another, no folder design properties are maintained.