Outlook Interview questions and answers

 Outlook Interview questions and answers

Define IMAP (Internet Message Access Protocol)?

IMAP means Internet Message Access Protocol; it is a standard protocol for using e-mail service from your local server.

What is POP3 protocol?

POP3 means Post Office Protocol 3 is a protocol that offers a simple way for users to use mailboxes and download messages to their computers. It allows users to download emails from the mail server to the local server and enables you to read the mail even if you are offline.

What is the SMTP protocol?

SMTP or Simple Mail Transfer Protocol allows you to send emails and not to receive them, it acts as Mail Transfer Agent (MTA) to deliver your e-mail to the recipient’s mail server.

What is PST and OST in ms outlook

The basic difference between OST and PST is that OST files are used to save data for offline use and are stored in MS Exchange Server. Whereas PST files are personal folder data and stored on client's hard disk. Microsoft is a renowned company which has a bag full of applications and utility tools.

How to block any e-mail address in Outlook.com?

You have to add the e-mail address of unwanted sender into your Outlook.com list, in order to do that

Click the settings options in your Outlook.com’s toolbar

Select more mail settings from the menu

Under preventing junk e-mail option follow the safe and blocked senders link

Tap on Blocked Senders

Now here you can enter the unwanted e-mail address that has to be blocked

Mention how you can change mail format in MS OUTLOOK?

To change the mail format in Outlook,

Tap on the tools from the main menu

It will open a window, select Options from the window

It will open another window, showing mail set up and mail format — Click on Mail Format

option

Scroll down for a different format and select the format you want like rich text, plain text and

HTML

Click OK

Explain how you can manage archive settings in Microsoft Outlook?

To manage archive setting in MS Outlook,

Tap on tools from the main window

Then click on “options” tab, it will open a window showing “Spelling” and “Other”

Click on “Other” tab and select Auto-Archive

It will open window with all options like run auto-archive, prompt before auto-archive runs,

delete expired items, archive or delete old items, etc.

Once you have set the options and setting, click ok at the end

 In MS Outlook how you can create recurring meeting?

To create a recurring meeting request

In the main window, tap on options NEW, now click the arrow right of the NEW button and

select Meeting Request

Click on options and then recurrence

Select the type of details from your options and then click OK

Enter the recipient’s mail address and then click send

Explain how you can manage junk mails in MS Outlook?

Go to the main menu, tap on tools option and select “options” tab

It will open a window, under preference tab; you will have the option, “Junk E-mail” and “E￾mail options.”

If you click on “junk e-mail” option, it will open another window.